Become a 2022 Vendor

Thank you for your interest in Fairview Park Summerfest 2021! This event is sponsored by the Fairview Park Municipal Foundation and will once again be held at Bohlken Park. Our goal is to provide a fun and satisfying experience for our community while offering a rewarding and profitable weekend for our vendors. This year we will be trying a new system for our food vendors so we ask that you review and respect our new guidelines.

We aim to provide food options for our visitors as well as a showcase of business offerings, including marketing booths, craft sales, and not-for-profit fundraising areas. Summerfest vendor spaces will be arranged around the southern and central pedestrian path at Bohlken Park.

HOW DO I BECOME A VENDOR?

  1. Read this entire document. Identify what your goal will be during the three days. Summerfest attracts thousands of families from all over the western suburbs. Most vendors use the weekend to advertise their business and make a small profit selling either food or merchandise.
  2. Assess what your needs will be. Will you need the provided table and chairs? Will you need electricity? If so, what voltage? What are your personnel needs for the weekend?
  3. All vendors will need to attain general liability insurance and a temporary food permit well prior to the start of the festival. See below for details.
  4. Fill out your contract, pay for a space, and clear all requirements with the vendor representative before the start of the festival. 
  5. Arrive at the predetermined time for vendor setup with everything you’ll need for the weekend. Set up your space. Prepare to interact with the public!

VENDOR SPACE OPTIONS

The following rates are for the full weekend. All spaces are open air with a grass base. Restrooms will be nearby. All options, besides food trucks, come with an 8 ft table and two folding chairs. Table and/or chairs can be removed if so requested on your vendor contract.

NOT-FOR-PROFITS
501(c)3 designated, community associations, etc.

$100 space – 12 ft wide with varying depth by location. 24 hour security provided.

$125 space – Same as $100 option, but with 115V electrical service.

$150 space – Same as $100 option, but with 220V electrical service.

FOR-PROFITS
Food vendors (less than 12 ft long food trucks), craft sales, business info, etc.

$300 space – 12 ft wide with varying depth by location. 24 hour security provided.

$325 space –  Same as $300 option, but with 115V electrical service.

$350 space –  Same as $300 option, but with 220V electrical service.

FOOD TRUCKS
Trucks larger than 12 ft, serving from a side window.

$475 Food Trucks Larger than 12 ft serving from side window – 115V electrical service. 24 hour security provided. 

$500 Food Trucks Larger than 12 ft serving from side window – 220V electrical service. 24 hour security provided.

When would you need 220V electricity?

115V electricity should suffice for the majority of Summerfest booths. 220V is available for those booths using heavy machinery (e.g., food trucks).

MAP OF BOHLKEN PARK

VENDOR RULES AND RECOMMENDATIONS

  • This is an open air festival in late July. The weather can change rapidly. We recommend all vendors bring a canopy or tent and be prepared for rain. Sunblock is encouraged. Protect your items from the elements.
  • While not mandatory, we encourage all vendors to have a staffed space during all public hours of the festival.
  • Be a good neighbor. Everything you bring must fit within the space you have paid for, otherwise you may be infringing upon another vendor’s space.
  • This is a family friendly festival. Please do not sell or display items that can be construed as offensive by any reasonable person. We ask that vendor representatives dress tastefully. Please do not employ noise makers to gain attention. We reserve the right to not accept contracts.
  • All spaces are assigned first come, first serve at the time of contract submission. There will be no switching spaces the day of.
  • All spaces will be close to a pedestrian walking path. When setting up your vendor space, please allow three (3) feet from the walkway to alleviate congestion and allow for patrons of your business or organization to queue. 
  • Set up is after 6:00 pm on Thursday, July 29th to dusk and from 8:00 am to 4:00 pm on Friday, July 30th. Tear down starts after 4:00 pm Sunday and ends at dusk. No vendor vehicles will be permitted through the park after 4:00 pm on Friday, July 30th and before 5:00 pm Sunday. We will have vehicle barriers up, so please do not plan on setting up or tearing down early.
  • Electricity will be available after 6:00pm on Thursday, July 29th. You must bring your own 100 ft outdoor extension cord if you requested electricity.
  • Food/Drink Vendors: As this is a community first festival we aim to provide a platform for local businesses and organizations to profit and fundraise. We also aim to provide our community with a myriad of options that frame this festival as a diverse and tasty venue that will attract crowds of hungry patrons.
    • The following may not be duplicated: Premium custard, hamburgers, hot dogs, and lemonade as these are sold by vulnerable, local, community-oriented businesses, as well as civic and educational organizations.
    • All other items will be limited to two (2) vendors. We want to foster variety for our Summerfest patrons and give each vendor a fair chance at making profit. On your contract, you will be asked to list up to three (3) different food items that you would like to sell, all contingent on availability at the time you apply. This limit will be applied on a first come, first serve basis. You will be notified via email if your items are approved. Any two vendors selling similar items will not be located directly near each other to limit competition. 
    • All vendors must supply their own ice. 
    • Summerfest would like to be as green as possible so please try to refrain from using eco-unfriendly items such as plastic straws, Styrofoam, etc. We will have limited garbage service, so obviously we do not want to promote waste.

VENDOR CONTRACT SUBMISSION

  • Contracts can be downloaded in pdf form below or completed online.
  • Contracts will be accepted until July 27, 2021, after which a $50 late charge will be assessed so please have everything submitted before the deadline. No refunds will be given after July 28, 2021. 
  • A copy of your Certificate of Insurance naming the City of Fairview Park Municipal Foundation and the City of Fairview Park as additional named insured with respect to General Liability must be supplied with your contract
  • If you are selling food, you must apply for a temporary food permit before July 8, 2021, by visiting www.ccbh.net or calling the Cuyahoga County Board of Health at 216-201-2000. Please display this permit in your vendor space. 
  • Each vendor will be provided with one parking pass which entitles you to park and unload one vehicle in the Bohlken Park lot, which is located on the southwestern corner of the park, on the east side of West 210th Street between Lorain Road and Center Ridge Road (see map above). Please put the parking pass in your vehicle front window in full view. Any additional vehicles must park in the Westgate Shopping Center parking lot north of Bohlken Park.
  • A letter of confirmation with pertinent information such as a vendor space map and parking pass will be emailed to you upon processing of your contract.
  • Payment: Make checks payable to The City of Fairview Park, Ohio Municipal Foundation or pay online.
  • Mail signed contract, check, and Certificate of Insurance to: Bill Schneider 4196 W212th St. Fairview Park, Ohio 44126  

Register Online

Download Registration Form

NEW IN 2021: SPECIAL HOBBYIST RATES - Added 5/16/2021

The loosening of social distancing mandates has freed up space at Fairview Park Summerfest. The Summerfest Committee has decided to offer “Hobbyist” vendor rates, open to those who make things like crafts or handmade products on the side. The Committee is making it flexible too, so you have the choice of spending only one day at Summerfest if that’s all that fits your schedule.

Hobbyist terms and rates:

All spaces are 12-ft wide with varying depth. No electrical hookup offered. One table and two (2) chairs can be provided if requested. Space must be vacated by the end of fair day unless consecutive day occupation. No vehicles allowed for off-loading (use hand trucks or small wagons). Eligibility determination made at the discretion of the Summerfest Committee.

  • 1 Day Rate: $50 (Friday or Sunday only)
  • 2 Consecutive Day Rate: $100 (Friday-Saturday or Saturday-Sunday)
  • 3 Day Rate: $125

Contact schneiderwm@gmail.com or 440-221-9606.

The best kind of advertising happens when our sponsors, vendors, volunteers, and other stakeholders share information with their networks. As we close in on Summerfest, we’re asking that you publicize your involvement loud and proud in newsletters, on social media, at meetings, so on and so forth. If you put  something on Facebook or Instagram, remember to tag the Fairview Park Summerfest channels using the following handles and hashtags: @FPSummerfest and #FPSummerfest. Copies of the Summerfest logo can be made available upon request. 

Thank you and we look forward to seeing you at the 29th Annual Fairview Park Summerfest!

FOR MORE INFORMATION:

Call Bill Schneider at 440-221-9606 or email schneiderwm@gmail.com.